• Frank Rogers - Volunteering with FreeREG

    Free UK Genealogy couldn't have made over 400 Million records available without our wonderful volunteers who give their time and energy so generously to make our websites what they are. 

    Here, volunteer transcriber Frank Rogers tells us about his experiences volunteering with FreeREG. 

    Frank Rogers, FreeREG volunteer

    Frank Rogers (c)

    Original Parish Registers are difficult and time consuming for genealogists to access in their search for items of interest to them. FreeREG has been set up to address this problem by transcribing them onto a web site to allow free access to the data and provide search facilities.

    Volunteers are required to do this transcribing from images of the parish register for Baptisms, Marriages and Burials. The original registers are usually held in an Archive centre, with only the current registers in the Parish. 

    These images are made available to transcribers to work on in their home, so they can do this in their own time. Most use a special free program to enter the data on their computer. Email is used to transfer the images and data files, and communicate with their coordinator and other transcribers, who may be anywhere in the world.


    Over 40 million register entries have already been transcribed, but there is still plenty to do. We welcome new volunteers who can help us with both transcribing, and sourcing more records to transcribe.

    There are interesting challenges, like trying to decipher the poor handwriting of some priests, and learning the meaning of Latin words used at a time when this was still used in documents. Most registers include details of Parish or Abode of the individuals, and this provides interest, particularly when the place mentioned is known to the transcriber. Sometimes the place name mentioned is no longer in use. For example, I came across several references to a farm in the parish next to my home village, and even asking locals who might know has not yet produced an answer as to where it was. On other occasions there are records of a larger number of deaths than usual, particularly of children or a whole family, and one asks themselves "Why?". Sometimes the text 'smallpox' or similar is added to the entry as an explanation. The deaths of a mother and child at about the same time also highlights another tragedy more common in years gone by. One also learns about the Gregorian calendar in use before 1752, the change in the date of New Year’s Day, and the missing 25 days that year!

    There are email groups for transcribers to communicate with each other. These are often used to ask other transcribers for their opinion on difficult register entries. Help and support is also readily available on the Members section of the FreeREG web site, and from your coordinator.

    I also convert donated registers already in computer readable format to FreeREG format.

    To do this I use the facilities in Microsoft Office Excel to write what they call Macros to process the information as required, making corrections as necessary. The Macros are written in the Visual Basic programming language which enables me effectively to write a program which can do virtually anything with the data.

    Over 3 weeks in May I was able to add over 74,000 records to FreeREG from 8 parishes in Kent and I am now working on another batch of donated registers that will add about another 15,000 records.

    As a retired computer programmer this is a task I enjoy, and I hope to help other counties that may need this conversion doing.

  • The Witchfinder General: Halloween Guest Post

    Helen Barrell - FreeREG transcriber and writer of historical crime fiction and non-fiction describes how she uncovered records pertaining to the 'Witchfinder General' in the parish registers of Essex and Suffolk.

    One of the biggest witch-hunts in English history began in the village of Mistley in north-east Essex in 1644. When I began to transcribe Mistley’s parish register covering that period, I expected to find the names of those caught up in the panic. But the register unlocked clues as to the power structures in the area that helped to bring Matthew Hopkins, self-styled Witchfinder General, to prominence.

    After three years of inducing terror and extracting false confessions under duress, Hopkins died and was buried in Mistley, on 12 August 1647. A note in the register tells us that he was the son of Mr James Hopkins, Minister of Wenham – about eight miles away from Mistley, over the border in Suffolk.

    (Courtesy of Essex Archives Online. D/P 343/1/1)

    The reason for Hopkins being in Mistley had been shrouded in mystery. What brought him there from Suffolk? Why was he buried in the place where he started his witch-hunt?

    As I was transcribing the register, picking up every name as I worked my way through it, I wondered if there were any other people called Hopkins in the register – did Hopkins have any family who had travelled to Mistley with him?

    This led me to the burial in 1641 of John Hopkins, with the handy note “son of Marie Hopkins (wife to Mr. Tho. Witham, parson).” So there we have our explanation for why Matthew Hopkins was in Mistley – his mother had married the vicar, after the death of his father in 1634. And John Witham, who performed Hopkins’ burial, was his stepbrother.

    I wondered if the family of Thomas Witham could shed any light on Hopkins. Witham was inducted into Mistley’s church in 1610, when at once - and I’m sure other transcribers will recognise my joy at this - his beautiful, clear handwriting appears in the register. He kept the records neatly for over thirty years, carefully numbering each entry. He was fond of adding a distinctive trefoil design with a long tail, and whenever a record related to someone in his family, he often wrote the name twice the size of everyone else’s.

    (Courtesy of Essex Archives Online. D/P 343/1/)

    From 1613 until 1629, the baptisms of seven children of Thomas and his wife were recorded in Mistley’s parish register. His wife was named Free-gift, a presumably Puritan name, perhaps an Anglicised version of “Dorothy”, which means “Gift of God”. She died in 1633. 

    Between 1630 and 1639, four brides with the maiden name “Witham” married at Mistley. Two of them, Marie and Dorcas, match up with daughters of Thomas and Free-gift, but two other brides, Anne and Susan Witham, do not. However, when we come to the baptism of Susan’s children by her husband Richard Edwards, the names are written in the same large writing that Thomas Witham used for his family. So it seems likely that Susan, and perhaps Anne too, were also children of Thomas and Free-gift, perhaps born before Thomas became Mistley’s vicar.

    This is important to note, because it was the death of one of the Edwards’ children which helped to spark off the witch panic. Richard was an extremely important man in north-east Essex, a wealthy landowner who was also chief constable of the Tendring Hundred - the area where Mistley lies. By 1643, Thomas Witham had gone to London to preach, leaving his church vacant. It seems that Matthew Hopkins, as son and stepson of clergymen, had influence, as would Richard Edwards. And if Edwards’ wife was Hopkins’ stepsister, then it was the death of his stepsister’s child, apparently by witchcraft, that set him off on his career as The Witchfinder General. It was perhaps not random rage, but targeted revenge.

    But it’s not only in Mistley that we find the Witham family connecting with a prime mover in the witch panic. Bradfield, the parish immediately to the east of Mistley, was the home of Sir Harbottle Grimston, who sounds like a villain in a Dickens’ novel. He was a very important man, and as a Justice of the Peace (along with Sir Thomas Bowes, my great-several times uncle, I’m sorry to say), helped Hopkins in his schemes to prosecute witches.

    I’m currently transcribing Bradfield’s earliest register, and came across the Grimston family in the 1500s - Harbottle was baptised there in 1578. Then in the 1620s, familiar handwriting appeared in the register, and I even spotted a stylised trefoil - was this Thomas Witham? But a note in Latin helpfully informed me that one Peter Witham, alumnus of Sidney Sussex College, Cambridge, became the reverend incumbent of Bradfield in 1628. 

    As it’s been a couple of years since I originally transcribed Mistley’s registers, I looked back at my notes and found a snippet from the Alumni Cantabrigiensis, which contains a brief biography of students who studied at the University of Cambridge. Peter Witham and Thomas Witham both appear, and Alum. Cantab. says that they were brothers. To be honest, I could have guessed that from the near-identical handwriting! Although of course, who knows - perhaps Thomas used to pop over the parish border to write up all the baptisms, marriages and burials for his brother in his beautifully neat handwriting? Although the Mistley register has “baptised” and the Bradfield register “baptized” - would one man change his spellings? But, just like Thomas’ habit when recording family events, when Peter’s son was baptised in 1630, the entry was written in larger writing.

    (Courtesy of Essex Archives Online. D/P 173/1/1)

    During Peter Witham’s incumbency at Bradfield, three records pertaining to Sir Harbottle’s family were entered in the register: three of his grandchildren, none of whom were actually baptised in Bradfield as they were all born in London. They take up half the length of a page, with full details about where they were born, what time of day, and other details - far more information by some way than is included in the entries for the mere ordinary folk of Bradfield.

    Considering what I had surmised regarding Matthew Hopkins’ relationship to the Witham family and their involvement in the witch panic, I wondered if here, again, we had evidence of the close-knit networks of power in the area. Peter Witham was stepuncle to The Witchfinder General, and he seems to have been close to Sir Harbottle Grimston, or at least acquainted with him, as the vicar would be with the local gentry. Although Peter Witham left Bradfield in 1633, just before Hopkins would have arrived in Mistley, a connection had been made between the Grimstons and the Withams during his incumbency.

    So Matthew Hopkins wasn’t in Mistley by accident. He had lived there since boyhood, and was connected with the most powerful men in the area. It is no surprise, then, that when Civil War came and unrest and panic afflicted the populace, he could rise to prominence as The Witchfinder General.

    (Courtesy of Wellcome Images)

    Parish register images: courtesy of Essex Archives Online. No further reproduction is allowed images unless with written permission from the Essex Record Office

    Additional information:

    For a fascinating and eminently readable study of Matthew Hopkins, see: Malcolm Gaskill, Witchfinders: A Seventeenth-Century English Tragedy. London: John Murray, 2005.

    Great Wenham’s earliest register hasn’t survived, so no record of Matthew Hopkins’ baptism exists. Thomas and Peter Witham were born in Steeple in Essex, according to Alum. Cantab., but the earliest register for Steeple hasn’t survived either.

    Manningtree was part of the parish of Mistley until the late 1600s. Richard Edwards is stated as being of Manningtree on his statements that he gave alleging witchcraft against several local women.

    About the Author:

    Helen Barrell is a librarian and an author. She has appeared on BBC Radio 4’s Punt PI and her Victorian true crime books Poison Panic and Fatal Evidence are published by Pen & Sword. www.essexandsuffolksurnames.co...


  • Trust : Enrichment : Openness

    Archives Unlocked, the vision for Archives in England 

    Archives Unlocked was launched by the National Archives yesterday, 29th March. This is a compact, but important document: “IN SHORT: ARCHIVES MATTER. Our collections need to be used to be useful.”  This is not a new philosophy, but it has new implications, driven by three changes in the context of archives which have become more apparent over the last decade or so, and the last months. The technological and social context is characterised by the concern for digital and accessibility in the UK Digital Strategy section on heritage. This is joined by a concern for confidence in information in an era of false news, and the removal of old obfuscations and lies through examination of archival material.

    “TECHNOLOGICAL CHANGE Digital technology has fundamentally changed what it means to be an archive. Archivists can help the IT and knowledge management communities by bringing professional archival practice to this digital world”,

    “USER EXPECTATIONS Society is changing, opening up new uses for data and records, and posing new questions about what is collected now and in the future, in both paper-based documents and digital formats”. 

    The third change is “CONFIDENCE IN DATA AND INFORMATION People need to have confidence in the integrity of institutions. Organisations need to be open and transparent, and high profile enquiries into the history and culture of public, corporate and charitable bodies have highlighted the evedential value of records.” 

    The Vision document changed significantly in response to the changes we experienced particularly through the second half of 2016: the importance of access, particularly digital access and access to born-digital information highlighted when the importance of this data for confidence in institutions became clearer: it is not enough for the data to be preserved, or for it to be reliably transmitted, but also for it to be open and transparent.

    This context leads to three high-level visions, for Trust, Enrichment and Openness, with case studies and think pieces for those who would like to delve further, and action plans for those who are involved with delivering the vision, in whatever capacity.

    How Free UK Genealogy helps to achieve that vision (using the language of Archives Unlocked).

    Trust

    People and institutions trust in the quality of our type-what-you-see transcriptions as an authentic representation of archived records, supported by our openness about the limitations of a transcription, and the need for researchers to verify information. 

    • Democracy and society are strengthened by enabling free, comprehensive, remote scrutiny of the archival record, holding institutions and individuals to account.
    • Users have confidence in the integrity and authenticity of our transcriptions, and in the charity and its volunteers who support their research.
    • We embrace the opportunities of technological change, ensuring confidence in both born-digital and transcribed records.

    Enrichment

    Our work enhances and enriches our society intellectually, economically and culturally.

    • Our culture of knowledge and learning and our commitment to open data expands through new ways to discover and use archive material.
    • Open data means value in businesses(1) can grow through the use of archive material to support change, innovation and efficiency.
    • People’s lives are enhanced through their engagement with archive collections.

    Openness

    Free UK Genealogy cultivate an open approach to knowledge, makes archive records accessible to all.

    • We aim to deliver an excellent user experience, enabling people to find, access and interpret archive records
    • The rich diversity of society is increasingly reflected in our archives’ collections, users and workers (including volunteers).
    • We are networked globally to maintain excellent practice and open new possibilities for institutions and users.

    In some of these areas, we have almost 20 years’ experience as an institution, and huge experience as individuals.  In others, we have just started on our paths towards truth, enrichment and openness. The work plan will help us in that, and we in turn can help others in the wider archive world.

    The plan focuses on three themes:

    DIGITAL CAPACITY. Develop the digital capacity of the archives sector, to preserve digital records, and increase discoverability of the paper and digital archive. 

    RESILIENCE. Build the sectors resilience to ensure more archives can meet and sustain the Archive Service Accreditation standard, open the sector to new skills and a more diverse workforce, increase income generation capacities, and support innovative service models. 

    IMPACT. Demonstrate the impact of archives by developing and expanding audiences, piloting approaches to using data and evidence, and influencing thinking in the IT, commercial and knowledge sectors.

    http://www.nationalarchives.gov.uk/documents/archives/Action-Plan-Accessibility-Version.pdf

    The plan will be delivered over the next three years, each a separate phase:

    PHASE 1 - BUILDING THE PLATFORM. Scope and design the infrastructure that will give archives the capacity, knowledge and development tools for delivering the three themes of the action plan. 

    PHASE 2 - DEVELOPING CAPACITY. Design and test new models of delivering world-class archive services, working with partners on research and guidance in order to enable the development of new archive practice. 

    PHASE 3 - SHAPING THE FUTURE. Enable services to influence new delivery streams in emerging technologies, policies and strategies, within and beyond the archives sector.

    (1) One change between the consultation version of Archives Unlocked and the published version which we argued for was a fundamental shift from seeing ‘commercial’ relationships in terms of behind-paywall datasets: a wider vision of the contribution of archives to economic sustainability (as opposed to the contribution of business to the budgets of archives) is both more representative of the wider archive community, and fit much better with a vision for archives that has truth, enrichment and openness as its aims.  This is not to say that there is no role in this world for commercial partners who limit access: if they are providing enrichment that cannot be made by the archive or not-for-profit partners, they still have an important role, and will still be contributing to economic sustainability.

    Quotations and adaptations from Archives Unlocked are © Crown copyright 2017.

    This publication is licensed under the terms of the Open Government

  • Change of Leadership at Free UK Genealogy

    Camilla von Massenbach, founder trustee of FreeBMD (the predecessor charity of Free UK Genealogy and Free UK Genealogy CIO), and chair since its beginning in 2002 has announced her resignation as chair.  

    Camilla together with Graham Hart, Ben Laurie and David Mayall - all still trustees - created the FreeBMD project in 1998. This was one of the first crowdsourced projects (the word 'crowdsource' didn't get invented for another 8 years - link is to the first use recorded by the OED). Rootsweb noted at the time "The FreeBMD project is expected to take forever probably, and the next 15 years certainly". Camilla was part of the management team, and acted as Scan Coordinator. 

    By 2013 - the most optimistic estimate for completion -  the project had reached the 1960s for births and marriages, and the early 1970s for deaths. Today, we are rapidly approaching the completion of the initial target of all registrations to 1983. FreeBMD has demonstrated beyond a doubt the need for free access to genealogical data, and the ability of a volunteer organisation to achieve this.  

    Two other projects which were started very shortly after FreeBMD, FreeCEN (which presents Census data) and FreeREG (which presents data from Church of England registers of baptism, marriage and burial, and similar sources) became part of the family, and the charity changed its name from FreeBMD to Free UK Genealogy to reflect its curation of all three projects, and its wider aims to advocate free access to historic documents.  

    Most recently, on 1st January 2017, the unincorporated charity incorporated as Free UK Genealogy CIO, and Camilla will continue to serve as a Trustee.

    For almost 20 years Camilla has been a thoughtful and supportive founder and leader of a visionary organisation achieving truly remarkable results. I am pleased to say that Richard Light has agreed to be our next Chair. Richard has been chairing the Policy Group within the charity for over a year, and has a particular interest in linked data. I look forwards to working with Richard in his new role, and continuing to work with Camilla.

    Pat Reynolds

    Executive Director, Free UK Genealogy CIO